Paying Tuition with Charter School & Third-Party Funds

The Well-Trained Mind Academy is an approved  vendor with several charter schools and states with grant and scholarship programs.

Charter School Programs

  • Learn more about the California Charter School Program.
  • Click here for information on how to contact your local CA charter school district.
  • If you do not live in California, please check with your local school district to see if a similar program is available in your state.

    State Scholarship & Grant Programs

    • Well-Trained Mind Academy is an approved vendor for many state grant and scholarship programs. Click here for a list of programs for which we are approved.
    • If you live in a state that offers grant and scholarship programs and you would like for WTMA to  consider becoming an approved vendor, please contact [email protected].
    • It is the parent's responsibility to request an invoice to submit to your state's scholarship or grant program.
    • Parents are responsible for any unpaid tuition owed due to lack of payment from the selected third-party payor.

    Must-Dos Before Registering

    Charter Schools
    • Verify that the Well-Trained Mind is an approved vendor with your school.  If not, have your charter school contact us at [email protected] so that we can begin the approval process.
    • Check with your charter school representative to make sure the content and structure of the Well-Trained Mind Academy courses align with the requirements of your school.
    • Actual reimbursement amounts and limits are different for each charter school, so please verify before registering for classes. Parents are responsible for any unpaid tuition owed due to missing or canceled purchase orders.
    • California high-school students can request that their charter school certify WTMA classes meet the A-G requirements of the UC System
    State Scholarship and Grant Programs
    • Check with the program guidelines to make sure fees and class tuition are eligible expenses as some programs only cover tutoring.
    • Familiarize yourself with how to submit an invoice for payment and the funding schedule of your program.
    • If your state's program requires you to prepay the tuition before reimbursement can be requested, classes must be paid either by the semester, or in full.  Statements for monthly payments will not be provided.

    Steps for Paying with Charter School & Third-Party Funds at WTMA

    • Create your WTMA Parent Profile, and a profile for your student(s). This information becomes part of the Parent Dashboard and contains sensitive information only you should know. Do not let a third-party register for you or give them access to your account.

    • Select your courses from the Course Catalog. Keep in mind that even if your funds are not available until the start of the school year, you may still register for classes as the Registration Fee paid at the time of enrollment holds your child’s spot in the class.

    • During checkout, in the “Charter School & Third-Party Funds” box, change “Paying Tuition Charter School or Third-Party Funds?” to “Yes”. Under “Party Responsible for Tuition Payment,” choose your charter school or Grant/Scholarship Program Name. If your program/school is not listed, please select the "Other-Contact WTMA Support" option to complete registration.

    • To finalize checkout, click register and pay registration fees.

    Important Dates for Charter School Families

    • September 30th: PO’s due for fall semester and 1st half of Full-Year class tuition.
    • October 1st: Fall and Full-Year class enrollments missing a PO will be converted to a monthly payment plan. All past due amounts will be charged, so please make sure a valid credit card is on file to ensure your child's uninterrupted access to their classes.
    • January 31st: P.O.’s for spring semester and 2nd half of Full-Year class tuition.
    • February 1st: Spring Semester and Full-Year Class enrollments missing a PO will be converted to a monthly payment plan. All past due amounts will be charged, so please make sure a valid credit card is on file to ensure your child's uninterrupted access to their classes.

      Please request a Purchase Order (PO) from your charter school for tuition expenses by the due dates listed above. To determine the amounts due, log into your Parent Dashboard and select Charter School Ledger from the menu. From there, click on the applicable term drop-down arrows to see what is due for each enrolled class. Please submit one purchase order per semester for each class.  Tuition for Full-Year classes should be split in half.

      We understand that schools have varying payment schedules, so please don’t worry if a purchase order shows outstanding even though it has been submitted as most charter schools pay 30-days after the end-of the term.

      Note: Please submit purchase orders for tutoring sessions before the first session.

      Families Paying with Scholarship or Grant Funds

      Please send a request for an invoice from the Well-Trained Mind Academy to [email protected] Submit the invoice for payment according to the guidelines of your program.

      We understand that the Grant and Scholarship Programs have varying payment schedules. Once an invoice has been sent to you, the Program has 30-days to remit payment.

      Course Withdrawals

      Course withdrawals deadlines are as follows:

      1. June 15th (summer courses)

      2. September 5th (fall and full-year courses)

      3. February 5th (spring courses and full-year transfers only)

      Purchase Orders for courses dropped before the following withdrawal deadlines will be canceled and funds received from Grant and Scholarship Programs will be returned to the Program. Grant and Scholarship refunds will not be sent to the parent/guardian pursuant to the Program guidelines.

      If a course is dropped after the withdrawal deadline, parents are responsible for any remaining balance on a student’s account. 

      • If your student is enrolled in additional classes, then WTMA will continue to charge, and you agree that we may charge, your credit card until 100% of the tuition has been paid if you withdraw your student after the dates listed above.
      • If your student is not enrolled in any additional courses, then WTMA will charge, and you agree that we may charge, your credit card for the tuition balance at the time of the withdrawal.